Essential Duties and Responsibilities include the following.  Other duties may be assigned.

  • Develops and maintain strong, long-lasting client relationships.
  • Balances and prioritizes multiple projects within tight deadlines while paying strict attention to detail.
  • Serves as a trusted advisor to clients and become an irreplaceable piece of the client’s business.
  • Develops strong, trusted relationships with HSP staff.
  • Demonstrates ability to communicate effectively.
  • Exceptional organizational skills.

Account Management Department:

  • Prepare and distribute meeting agendas
  • Assist with quarterly and yearly client planning, including projections, budgeting and mail volume
  • Arrange Client Christmas gifts and cards, as well as other special occasion gifts
  • Assist with sponsorships, travel arrangements, client meetings, etc. as needed
  • Assist on two or more client accounts
    • Proofread copy and send to client for approval
    • Manage planning calendars
    • Other tasks as needed

Management Support

  • Coordinate Creative Strategy Meetings
    • Set agenda, attend meetings, take and distribute notes following meeting
  • Help with preparation for management and client health meetings
  • Assist with hiring, interviewing, and onboarding new employees
  • Organize and submit a monthly expense report
  • Track and record employee expenses quarterly to compare with set budget

Business Development

  • Prepare marketing materials and proposals for potential client meetings
  • Manage contracts and onboarding protocol for new clients

Capitol Hill House/Event Planning

  • Plan and execute events at our company-owned townhouse in D.C.
    • Arrange catering, drinks, theme (if applicable) and miscellaneous details prior to event
    • Form guest lists and track RSVPs leading up to each event
  • Keep track of house inventories and order new supplies when needed
  • Act as liaison for house schedule

Miscellaneous

  • Assist with the development and implementation of HSP’s social media strategy
  • Help with award submissions, if needed

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

BA/BS degree or equivalent, preferably in political science, advertising, or marketing.

Employment Eligibility

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

If this challenge seems like a great fit for you and you would like a promising career path, please send a cover letter, resume, and salary requirements to hr@hspdirect.com, and indicate your interest in the Account Management Assistant position.